Administrative Assistant

We are looking for an Administrative Assistant to support a busy office in Grand Rapids, Michigan. This Long-term Contract position is ideal for someone who enjoys keeping operations organized, managing time-sensitive administrative work, and providing dependable support during a high-volume season. The role offers a steady 40-hour schedule and will focus on payroll follow-up, onboarding coordination, and general office assistance for a growing team.

Responsibilities:
• Monitor and collect employee timecards to help ensure payroll information is complete and submitted on schedule.
• Provide day-to-day administrative support for the office, including data entry, document handling, and general coordination tasks.
• Assist with onboarding activities such as preparing hiring paperwork, supporting processing requirements for all candidates, and organizing materials for new employee orientation.
• Respond to inbound calls and direct inquiries professionally while helping maintain smooth front-office operations.
• Work closely with team members across multiple locations to gather information and support shared administrative needs.
• Use Microsoft Office applications and internal platforms to update records, track details, and complete routine office processes.
• Learn office-specific systems and follow established procedures to support accurate and efficient administrative workflows.

Qualifications:

• Previous experience in an administrative, office support, receptionist, or similar coordination role.
• Ability to manage multiple priorities in a fast-paced environment while maintaining strong attention to detail.
• Comfortable working with payroll-related follow-up tasks, timecard collection, and data entry responsibilities.
• Proficiency with Microsoft Office, including Word, Outlook, Teams, and basic Excel functions.
• Strong communication skills with a detail-oriented, positive, and service-oriented approach.
• Willingness to learn new software and internal systems with limited ramp-up time.
• Dependable work ethic, sound organizational skills, and a proactive attitude toward supporting the team.

Compensation

$18.01-$20.86 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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