Legal Billing Specialist

A busy firm in the Florham Park area is seeking a Legal Billing Specialist to join their growing company. This Legal Billing Specialist will get the chance to join a growing firm that offers stability, flexible work schedule, and excellent work/life balance. This Legal Billing Specialist will help manage the full billing cycle, maintain organized financial records, and contribute to timely payment processing and account follow-up. The ideal Legal Billing Specialist will have 3+ years of legal billing experience and have electronic billing (e-billing) experience. Responsibilities of this Legal Billing Specialist will include but not be limited to:

Legal Billing Specialist Responsibilities:

• Manage the end-to-end preparation of client invoices by reviewing time entries, applying billing guidelines, and issuing finalized statements on schedule.
• Examine billing drafts carefully to correct errors, confirm completeness, and ensure charges align with client-specific terms and engagement requirements.
• Submit invoices through electronic billing platforms when required and monitor portal activity to resolve rejections or submission issues promptly.
• Track outstanding receivables, communicate regarding past-due balances, and assist with collection efforts to improve payment timeliness.
• Record incoming payments, reconcile client accounts, and research discrepancies to maintain accurate financial data.
• Partner with attorneys and administrative team members to obtain timely time entries, secure billing approval, and process needed revisions or write-downs.
• Maintain orderly billing files, supporting documents, and recurring reports to ensure information is accessible and audit-ready.
• Prepare regular summaries on billing activity and accounts receivable status for firm leadership.
• Support trust account monitoring and related compliance tasks as needed, following established legal accounting practices.
• Respond to client billing questions with professionalism and clarity while helping preserve positive working relationships.

This Legal Billing Specialist role is paying between $70,000 and $80,000 annually depending on experience. If interested in this Legal Billing Specialist position, apply today!

Qualifications:

• At least 3 ears of experience in legal billing, preferably within a small or mid-sized law firm environment.
• Working knowledge of legal invoicing procedures, attorney timekeeping practices, accounts receivable, and basic trust accounting concepts.
• Hands-on experience with legal billing and accounting systems such as Clio, Timeslips, QuickBooks, or similar platforms.
• Proficiency with Microsoft Excel and the broader Microsoft Office Suite for reporting, tracking, and document management.
• Strong accuracy and attention to detail when reviewing invoices, payments, and account records.
• Solid organizational skills with the ability to manage deadlines and multiple billing tasks effectively.
• Ability to handle confidential financial and client information with sound judgment and discretion.
• Clear written and verbal communication skills for working with internal staff and responding to client inquiries

Compensation

$70,000.00-$80,000.00 Yearly

About Us

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