Office Manager

Robert Half is looking for an organized and resourceful Office Manager to support daily operations for a growing real estate and property organization. This contract-to-permanent position blends office administration, property coordination, marketing support, and client-facing communication, making it ideal for someone who can manage multiple priorities effectively. The right candidate will help keep business operations running smoothly while supporting property listings, tenant and owner communication, and administrative projects across the portfolio.

Responsibilities:

• Oversee day-to-day office operations, including coordinating technology support, arranging equipment service, and ensuring essential workplace tools remain functional.

• Manage inventory and purchasing for office materials and administrative resources needed to support staff and business activities.

• Coordinate calendars, virtual meetings, and general administrative scheduling while serving as a reliable point of contact for internal and external communication.

• Create and refresh marketing collateral for property listings, maintain online listing information, and assist with promotional visibility for available spaces.

• Arrange property signage and lockbox installation, and support the scheduling of tours and showings for spaces available for sale or lease.

• Assist with market research and property-related analysis to support retail clients and broader leasing or sales efforts.

• Work with external partners and consultants to support updates to company website content and presentation.

• Coordinate maintenance requests, repair projects, and improvement initiatives across managed properties and community associations.

• Draft and distribute clear correspondence, prepare lease-related documents, compile property reports, and support meetings for landlords, tenants, owners, and association boards.

• Partner with accounting on billing support, collections tracking, payable items, and budget preparation related to property op

Qualifications:

• Experience in office management, administrative coordination, or property management support within a detail-focused business environment.
• Strong communication skills with the ability to interact effectively with clients, tenants, landlords, owners, and vendors.
• Proficiency in managing schedules, organizing meetings, and handling a multi-line phone system in a fast-paced office setting.
• Background in preparing business correspondence, lease-related documentation, reports, and meeting materials with strong attention to detail.
• Ability to coordinate office supply ordering, vendor services, and multiple operational tasks with minimal supervision.
• Comfortable supporting marketing activities such as brochure updates, online listing maintenance, and general promotional coordination.
• Working knowledge of accounts payable, accounts receivable, and budget support processes is preferred.
• Willingness and ability to obtain Kentucky Notary Certification and stamp at company expense.

Compensation

$19.00-$20.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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