Construction Billing Specialist

We are looking for a Construction Billing Specialist to support a growing portfolio of commercial and high-end residential projects in Tennessee. This contract opportunity with potential for a permanent role is ideal for someone who excels in construction invoicing, keeps documentation organized, and can manage deadlines across multiple active jobs. The person in this role will oversee progress billing, supporting paperwork, and payment-related follow-up while partnering with customers, vendors, and internal teams to keep billing activities accurate and on schedule.

Responsibilities:

• Company has existing backlog of AIA Billing and Lien Wavers. Immediate goal is to clear entire backlog, and then to evolve into full role.

• Produce and distribute customer invoices with all required backup documents to ensure timely and accurate billing.

• Prepare monthly progress billings using AIA G702/G703 forms and project-specific continuation sheets for active construction projects.

• Update schedules of values, monitor approved change orders, and maintain current percent-complete information for each job.

• Track invoice approvals, payment progress, retainage balances, and outstanding documentation needed for billing release.

• Prepare and manage lien waivers, conditional and unconditional releases, and other compliance-related paperwork tied to project billing.

• Work closely with clients, subcontractors, and internal stakeholders to resolve invoice discrepancies, contract questions, and missing documents.

• Lead the customer onboarding process for billing setup and maintain organized records for each account.

• Maintain a detailed billing calendar, support month-end reconciliation and reporting, and perform periodic audits of sales order pricing for accuracy.

Qualifications:

• 3+ years of experience in construction billing, project billing coordination, or a closely related role.

• Hands-on knowledge of AIA billing, including G702/G703 forms and continuation sheet management. EXPERIENCE WITH AIA Billing and Lien Wavers Required.

• Experience using construction billing platforms such as Textura, Procore, Trimble Pay, B2G, or similar systems.

• Strong understanding of lien waivers, release documents, and compliance requirements within construction projects.

• Proficiency in Excel with the ability to manage billing data, reconciliations, and reporting tasks efficiently.

• High attention to detail with the ability to manage multiple deadlines in a fast-paced environment.

• Strong communication skills for working with customers, vendors, and cross-functional internal teams.

• Tennessee Notary certification is preferred.

Compensation

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