Accounting Specialist

Our client, a growing real estate organization in Downtown Houston, is seeking an Accounting Specialist for a contract-to-hire opportunity. This role offers a strong mix of Accounts Payable and Accounts Receivable responsibilities, supporting multiple entities and high-volume transactional workflows. The ideal candidate is detail-oriented, deadline-driven, and comfortable operating in a fast-paced, manual environment.

Key Responsibilities

Accounts Payable (AP)

• Process high-volume invoices across ~12 entities with accuracy and timeliness
• Review invoices for reasonableness, contract alignment, and proper coding (GL + property-level)
• Prepare invoice documentation and support for approval workflows
• Manage weekly check runs and ensure timely payments
• Maintain and monitor AP inbox and respond to vendor inquiries
• Manage relationships with 200+ vendors, including account reconciliations and issue resolution
• Maintain organized vendor records and recurring expense tracking schedules
• Support intercompany expense tracking, job costing, and project accounting
• Process partner distributions and annual 1099s (multi-entity)
• Track and manage lien releases and contract-related documentation
• Collaborate with operations on vendor payments and tenant-related items

Accounts Receivable (AR)

• Post monthly rents, late fees, and tenant charges in line with policies
• Process and deposit tenant payments (checks and receipts)
• Maintain AR subledger and ensure accurate tenant account balances
• Reconcile receipts promptly and resolve discrepancies
• Manage collections efforts, including follow-up on past due and NSF payments
• Respond to tenant inquiries professionally and promptly
• Participate in monthly AR and close meetings with leadership

Qualifications:

• 3+ years of full-cycle AP/AR or Accounting Specialist experience
• Experience supporting multiple entities and high transaction volume
• Background in real estate, property management, or related industry highly preferred
• Strong understanding of GL coding, reconciliations, and job costing
• Systems experience with ERP/accounting platforms (e.g., Yardi, MRI, NetSuite, SAP, or similar) and strong Excel skills
• Highly organized with the ability to manage deadlines and prioritize effectively
• Strong communication skills with a customer-service mindset (vendors & tenants)

Compensation

About Us

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