Occupancy Specialist

We are looking for a detail-oriented Occupancy Specialist to support affordable housing operations in California. This contract opportunity with permanent potential is ideal for someone who can balance compliance oversight with resident-focused administrative support in a non-profit environment. The person in this role will help maintain accurate occupancy records, coordinate certification timelines, and contribute to smooth leasing and reporting processes while upholding regulatory standards.

Responsibilities:

• Oversee occupancy documentation to help ensure adherence to applicable income thresholds, rent restrictions, and program guidelines.

• Evaluate resident files for new admissions and annual eligibility renewals, confirming that required information is complete and properly approved.

• Track certification deadlines, audit calendars, and related compliance milestones to support timely follow-up and file maintenance.

• Partner with internal teams on regulatory reviews, operational reporting, policy documentation, and outreach efforts connected to property occupancy.

• Support leasing administration by reviewing lease paperwork, assisting with applicant screening steps, and helping maintain accurate resident records.

• Communicate with residents, applicants, and team members to gather required materials and resolve questions related to occupancy status and documentation.

Qualifications:

• Working knowledge of affordable housing regulations and Fair Housing practices.

• Strong attention to detail with the ability to manage multiple deadlines and maintain organized records.

• Proficiency with Microsoft Office applications; experience using Yardi is preferred.

• Clear written and verbal communication skills with a customer-focused approach.

• Ability to multitask effectively in a fast-paced property management or housing environment.

• Demonstrated commitment to learning and staying current with compliance requirements and program updates.

** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013448931**

Compensation

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