Executive Assistant to CFO

We are looking for a proactive Executive Assistant to CFO to provide high-level administrative and communication support in Matawan, New Jersey. This position is ideal for someone who can manage competing demands with sound judgment, maintain strict confidentiality, and keep priorities moving in a fast-paced retail food environment. The successful candidate will serve as a trusted partner to senior leadership by coordinating communications, organizing workflows, and helping ensure important commitments are completed on time.

Salary: $60,000 - $70,000

Benefits: Medical, Dental, Vision, Life Insurance, 401K, PTO

Responsibilities:

• Oversee incoming requests and follow-up items for the CFO, ensuring messages are reviewed, prioritized, and resolved promptly.

• Compose, refine, and distribute clear and accurate correspondence on behalf of senior leadership with discretion.

• Monitor urgent matters, track open items, and drive timely completion of deadlines and commitments.

• Coordinate communication among finance, IT, operations, store teams, and external partners to keep initiatives aligned.

• Prepare agendas, presentation materials, briefing documents, and other meeting support resources for leadership discussions.

• Record action items from meetings and follow through with stakeholders to confirm progress and completion.

• Create and maintain organized systems for email, documents, and ongoing administrative requests.

• Develop reusable templates and structured processes that improve efficiency and consistency across executive support activities.

• Maintain secure and well-organized digital records while handling sensitive information appropriately.

Qualifications:

• At least 2 years of experience providing administrative support to senior executives, with C-suite exposure preferred.
• Strong written and verbal communication skills with the ability to represent executive leadership professionally.
• Fluency in both Spanish and English, including spoken and written communication, is required.
• Demonstrated ability to manage a high volume of communication accurately and efficiently.
• Advanced proficiency in Microsoft Outlook, Excel, Word, and Teams.
• Excellent organizational, time management, and prioritization skills in a fast-moving environment.
• Sound judgment, strong problem-solving ability, and the confidence to make independent decisions when appropriate.
• High level of discretion, attention to detail, and commitment to producing accurate work.

Compensation

$60,000.00-$70,000.00 Yearly

About Us

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