Accounting Clerk

Job Title: Project Administrator / Business Operations Manager

We are seeking a highly organized and detail-oriented Project Administrator / Business Operations Manager to oversee and support a high-volume workflow of service-based projects. This role manages the full lifecycle of work orders—from purchase order (PO) initiation through completion—while partnering closely with technicians, customers, and internal team

Key Responsibilities

Project & Workflow Management

• Manage the full lifecycle of projects from purchase order (PO) initiation through completion, ensuring all steps are completed accurately and on time
• Oversee a high volume of active jobs simultaneously, tracking progress, deadlines, and deliverables
• Review and interpret technician/mechanical write-ups, ensuring accuracy, completeness, and proper documentation
• Coordinate internally to ensure job scope, timelines, and requirements are aligned across teams
• Maintain detailed and organized records of all project activity and documentation

Field Technician Support

• Act as a key liaison between office operations and mechanics/technicians in the field
• Ensure technicians have all necessary information, materials, approvals, and job documentation prior to and during assignments
• Proactively troubleshoot gaps that could delay field work (missing details, approvals, or materials)
• Provide real-time support to technicians by addressing questions, clarifying job scope, and coordinating next steps

Customer Communication & Coordination

• Serve as a primary point of contact for customers, providing updates on job status and timelines
• Proactively reach out to customers to confirm receipt of quotes, approvals, and project updates
• Follow up on outstanding items such as estimates, authorizations, and scheduling needs

Quotes, Invoicing & Financial Oversight

• Review, track, and follow up on quotes and estimates, ensuring accuracy and timely approvals
• Manage and process invoices, ensuring alignment with completed work, approved quotes, and PO details

Operational Support & Process Improvement

• Identify workflow inefficiencies and recommend process improvements to enhance operational effectiveness
• Support development and refinement of processes for project tracking, communication, and billing workflows

The salary range for this position is $28 to $34. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Qualifications:

Compensation

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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