Sr. Executive Assistant

We are looking for an experienced Sr. Executive Assistant to provide strategic, high-touch support to senior leadership in Irvine, California. This Long-term Contract position is ideal for someone who is detail oriented and can bring structure to a fast-moving environment, manage competing priorities with sound judgment, and strengthen executive effectiveness through exceptional coordination and communication. The role will partner closely with the President while also offering targeted assistance to an additional senior leader as business needs require.

Responsibilities:
• Direct and optimize a senior executive’s schedule by balancing priorities, safeguarding focus time, and ensuring critical meetings align with business goals.
• Manage executive communications by reviewing incoming messages, preparing responses when appropriate, and helping maintain timely follow-up on key matters.
• Organize meeting cadence for leadership activities such as staff sessions, one-on-ones, skip-level discussions, town halls, and operational reviews.
• Develop agendas, assemble pre-read materials, capture decisions, and monitor action items so meetings result in clear next steps and accountability.
• Coordinate domestic and international travel arrangements, build realistic itineraries, and address disruptions quickly to minimize impact on business plans.
• Oversee expense-related processes in accordance with company policy, including Concur submissions, approvals, and other routine purchasing support within established guidelines.
• Prepare daily briefing materials, decision support documents, and meeting logistics such as room coordination and technology readiness.
• Provide selective support to an additional executive leader through calendar coordination, travel planning, and task execution based on organizational priorities.
• Help maintain operational discipline by tracking deadlines, facilitating business rhythms, and supporting administrative workflows tied to purchase orders, statements of work, or budget-related activities when needed.

Qualifications:

• At least 3 years of experience supporting senior executives within a complex, high-volume, and fast-paced business environment.
• Advanced proficiency with Microsoft Outlook, Teams, SharePoint, Word, Excel, and PowerPoint.
• Hands-on experience with Concur for travel and expense administration; familiarity with Power BI is a plus.
• Demonstrated strength in calendar management, executive meeting coordination, and multi-step travel planning.
• Excellent written communication skills with the ability to draft effective email correspondence in an executive voice.
• Sound judgment, discretion, and the ability to make well-reasoned decisions when information is limited or priorities shift quickly.
• Comfort using AI platforms for drafting, summarization, and synthesis to improve efficiency and communication quality.

Compensation

$47.50-$55.00 Hourly

About Us

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