Sr. Admin/Executive Assistant

We are looking for a highly organized Sr. Administrative Assistant/Executive Assistant to support senior leadership within a real estate and property organization in San Diego, California. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced, fully in-office setting and can balance business priorities with a high level of discretion. The person in this role will serve as a trusted administrative partner, coordinating complex schedules, handling sensitive information, and helping move important projects forward with accuracy and care.

Responsibilities:

• Provide high-level administrative support to senior leadership and offer additional assistance across departments as business needs arise.

• Draft, review, and manage clear correspondence with investors, business partners, and other external stakeholders, ensuring a discreet and confidential approach.

• Coordinate complex calendars, meetings, and conference calls while anticipating scheduling conflicts and adjusting priorities as needed.

• Arrange detailed domestic and international travel plans, including commercial and private air transportation, ground travel, and itinerary management.

• Support special projects by collecting, organizing, and tracking documents and information related to prospective business opportunities.

• Handle personal assistant duties for executive leadership, such as managing personal travel, processing mail, purchasing requested items, and completing errands.

• Maintain accurate electronic and physical filing systems so records, documents, and materials remain organized and easily accessible.

• Review invoices for completeness and accuracy before routing them for approval and payment processing.

Qualifications:

• Bachelor's degree required.

• Demonstrated experience in senior-level administrative support within a fast-paced, detail-focused environment.

• Strong calendar management skills with the ability to coordinate meetings, conference calls, and shifting executive priorities.

• Proven background arranging detailed travel, including multi-stop domestic and international itineraries.

• Excellent written and verbal communication skills, with confidence interacting with high-profile clients and business contacts.

• Ability to manage confidential information with discretion, sound judgment, and care.

• Strong organizational skills and attention to detail when handling records, documents, and invoice review.

• Proficiency in general administrative support functions, including correspondence, filing, and project coordination.

• Availability to work in an in-office setting in San Diego, California.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.