Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level administrative support in Dallas, Texas. This Long-term Contract position calls for an experienced, detail-oriented individual who can manage competing priorities, coordinate executive activities, and handle sensitive information with sound judgment. The ideal candidate brings strong organizational ability, clear communication skills, and a proactive approach to supporting senior leadership in a fast-paced environment.

Responsibilities:
• Coordinate complex executive calendars by organizing meetings, resolving scheduling conflicts, and allowing appropriate time for travel, transitions, and focused work periods.
• Prepare materials for meetings and appointments, including logistics, directions, agendas, and supporting documents needed for smooth execution.
• Arrange business travel as needed and ensure itineraries, reservations, and related details are communicated clearly and accurately.
• Support outgoing executive communications by formatting documents, handling correspondence, and maintaining confidentiality at all times.
• Assist with board meeting preparation through scheduling support, document organization, and readiness of presentation materials when requested.
• Process expense-related activities such as invoice submission, report preparation, credit card reconciliation, and reimbursement tracking for business costs.
• Refine presentations, letters, reports, and meeting notes by proofreading, making final edits, and preparing final materials for executive use.
• Contribute to special projects by coordinating participants, monitoring timelines, and helping keep deliverables on track.

Qualifications:

• At least four years of experience supporting an executive office, or an associate degree with five or more years of relevant executive support experience.
• Bachelor’s degree preferred.
• Demonstrated success managing calendars, executive meetings, and travel coordination in a high-visibility detail-oriented setting.
• Strong verbal and written communication skills, with the ability to produce clear, accurate, and detail-oriented business documents.
• Excellent organizational skills with the ability to manage multiple priorities and respond effectively to urgent requests.
• Proven discretion in handling confidential information and exercising sound independent judgment.
• Proficiency with Microsoft Office applications.
• Detail-oriented, collaborative demeanor with the ability to build strong working relationships with senior leaders and external stakeholders.

Compensation

$31.66-$36.66 Hourly

About Us

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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