Administrative Assistant

A small civil litigation law office in Santa Rosa is seeking a Legal Administrative Assistant to provide temporary coverage during a medical leave beginning in mid-June and continuing through early August. This position requires candidates to report onsite Monday through Thursday from 8:30 AM to 4:00 PM, making it an excellent fit for legal support professionals seeking a reduced-hour schedule. The ideal candidate will have prior law firm experience, familiarity with litigation support functions, and the ability to step into an active practice with minimal training.

Responsibilities

• Prepare, scan, upload, and electronically file court documents
• Assist with electronic court filings through One Legal and other filing platforms
• Process service requests and filing-related correspondence
• Answer and route incoming phone calls
• Handle incoming and outgoing mail
• Maintain electronic and physical case files
• Assist with document organization and records management
• Provide front desk and general administrative support
• Support calendaring and scheduling activities as needed

Qualifications:

• At least 1 year of relevant administrative and litigation support experience in a law firm environment
• Strong administrative, organizational, and communication skills
• Proficiency with Microsoft Office Suite
• Ability to work independently and manage competing priorities
• Prior e-filing experience preferred
• Experience with One Legal is a plus

Assignment Details

• Duration: Approximately 8 weeks
• Schedule: Onsite Monday through Thursday; 8:30 AM – 4:00 PM (~30hours/week)

Qualified candidates with legal administrative experience in a law firm environment are encouraged to apply immediately, as interviews are being scheduled on a rolling basis.

Compensation

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