Accounts Receivable Clerk

We are looking for a highly organized Accounts Receivable Clerk to support billing, payment tracking, and financial documentation for a construction-related office in New York. This role is ideal for someone who can balance accuracy with follow-through while managing invoices, customer accounts, and contract records in a fast-paced environment. The position works closely with office leadership and internal teams to keep billing activity, receivables, and job paperwork current and well maintained.

Responsibilities:
• Create and distribute customer invoices while ensuring billing details align with project records and approved documentation.
• Apply incoming payments, reconcile account activity, and maintain accurate accounts receivable records in QuickBooks.
• Monitor outstanding balances and conduct timely follow-up with customers regarding past-due invoices and payment status.
• Organize contracts, signed agreements, insurance-related documents, and other job files so records remain complete and accessible.
• Coordinate with sales, production, and office staff to confirm billing information, sales orders, and project-related paperwork.
• Support collection efforts through clear communication and consistent tracking of open receivables.
• Review account details for discrepancies and resolve billing or payment issues before they affect customer accounts.
• Assist with maintaining documentation tied to job-based billing requirements and customer payment processes.

Qualifications:

• Previous experience in accounts receivable, billing, or a closely related accounting support role.
• Hands-on experience using QuickBooks for invoicing, payment posting, or account tracking.
• Strong attention to detail with the ability to manage multiple records, documents, and deadlines accurately.
• Confidence communicating with customers and internal teams about invoices, balances, and payment follow-up.
• Ability to organize contracts, billing files, and supporting job documentation in a structured manner.
• Solid understanding of cash application, collections, and general billing procedures.
• Construction industry billing experience is strongly preferred.
• Familiarity with sales orders, DocuSign, insurance document tracking, or project-based billing is a plus.

Compensation

$60,000.00-$70,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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