Executive Assistant

We are looking for a highly organized Executive Assistant to provide senior-level administrative and operational support to the admissions leadership team located in the Greater Philadelphia Region. This Executive Assistant contract position is well suited for a proactive individual who enjoys managing priorities, strengthening day-to-day coordination, and contributing to strategic work within a higher education environment. The role combines executive support, project coordination, and admissions-related operations, offering the opportunity to help keep initiatives moving forward while supporting a student-focused mission.

What you get to do every single day:

• Coordinate executive calendars, arrange meetings, and oversee travel planning and related logistics for senior leadership.

• Develop meeting agendas, compile supporting materials, record key discussion points, and monitor completion of follow-up actions.

• Provide administrative and project support for leadership priorities, cross-functional initiatives, and partnership-related activities.

• Assist with core admissions operations, including planning for application cycles, maintaining tracking tools, coordinating organizational activities, and supporting academic or outreach programs.

• Review existing procedures, document workflows, and recommend process improvements that increase efficiency and consistency.

• Monitor team deadlines, deliverables, and open action items to help maintain progress across admissions initiatives.

• Act as a point of coordination between admissions leadership and internal partners to promote clear communication and alignment.

• Work closely with colleagues across departments and multiple locations to advance strategic efforts and enhance the student experience.

Qualifications:

Other requirements for the Executive Assistant position include and are not limited to:

• Bachelor’s degree required.

• 2+ years of experience in administration, operations, project coordination, admissions, or a related setting.

• Demonstrated ability to manage schedules, executive meetings, and travel arrangements with strong attention to detail.

• Strong organizational, time management, written, and verbal communication skills.

• Proven ability to handle sensitive or confidential information with discretion and sound judgment.

• Proficiency with Google Workspace, Microsoft Office, Zoom, and similar business tools.

• Ability to adapt to evolving processes and technology while working effectively with cross-functional teams.

• Experience in higher education, admissions, mission-driven organizations, or familiarity with platforms such as Slate is preferred.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013445177

Compensation

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