Event and Convention Coordinator

We are looking for an Event and Convention Coordinator to support the planning and execution of complex meetings, conventions, and live event operations in Anaheim, California. This Long-term Contract opportunity is ideal for someone who can balance client-facing coordination with technical event planning, ensuring each program is organized, well-documented, and delivered smoothly. The role calls for strong communication, sound judgment, and the ability to manage multiple priorities in a fast-paced production environment.

Responsibilities:
• Coordinate convention and event logistics from initial planning through on-site execution, ensuring timelines, operational needs, and client expectations are aligned.
• Prepare and manage banquet-related event documentation and contribute to pre-event planning sessions to confirm production and venue requirements.
• Develop floor layouts, event diagrams, and supporting schematics to communicate space usage and technical setup needs clearly.
• Build audiovisual cost estimates using client details and input from catering or sales partners to support accurate event planning.
• Draft scope summaries and business justifications for venue or infrastructure improvement projects when operational updates are needed.
• Troubleshoot technical and logistical issues during live events, responding quickly to keep programs running safely and efficiently.
• Collaborate with production, facility, and partner teams on lighting, audio, video, and show control requirements for event delivery.
• Track schedules, documentation, and budget-related details while coordinating several priorities across concurrent events.

Qualifications:

• Associate degree or equivalent experience in event coordination, production, project support, or a related field.
• Experience working with live events, conventions, entertainment production, or venue-based operations.
• Ability to interpret event layouts, technical drawings, and schematic plans with accuracy.
• Working knowledge of audiovisual systems, including lighting, sound, video distribution, and show control environments.
• Familiarity with signal routing, fiber optic systems, and audio or video transmission methods.
• Proficiency with Microsoft Word, Excel, and Outlook for planning, documentation, and communication.
• Strong time management, problem-solving, and multitasking skills in fast-moving operational settings.
• Clear communication skills and the ability to work effectively with clients, partners, and cross-functional teams.

Compensation

$25.00-$26.22 Hourly

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