Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadership within a fast-paced Marketing/PR environment in New York, New York. This Long-term Contract opportunity is ideal for someone who excels at keeping complex schedules organized, managing detailed travel coordination, and ensuring day-to-day executive operations run smoothly. The right candidate will bring sound judgment, strong attention to detail, and the ability to manage shifting priorities with professionalism and discretion.

Responsibilities:
• Oversee complex executive calendars, resolve scheduling conflicts, and coordinate appointments across multiple stakeholders.
• Arrange domestic and international travel plans, including flights, hotels, ground transportation, and itinerary preparation.
• Manage travel logistics proactively to ensure executives are fully prepared for meetings, events, and business commitments.
• Prepare, review, and submit expense reports with accuracy and in alignment with company policies.
• Coordinate executive meetings by organizing schedules, confirming attendance, and supporting meeting logistics.
• Serve as a key point of coordination for time-sensitive administrative activities and changing executive priorities.
• Maintain clear communication with internal teams and external contacts to support seamless scheduling and travel execution.

Qualifications:

• 5+ years of experience providing executive-level administrative support.

• Demonstrated expertise in managing high-volume and frequently changing calendars.

• Strong background in booking and coordinating detailed business travel arrangements.

• Experience preparing and processing executive expense reports with a high degree of accuracy.

• Ability to support executive meetings and handle related logistics efficiently.

• Excellent organizational skills with the ability to prioritize multiple responsibilities in a fast-moving environment.

• Strong written and verbal communication skills paired with a high level of professionalism and discretion.

Compensation

$39.59-$45.84 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.