Factoring Operations Specialist

We are looking for a detail-oriented Factoring Operations Specialist to support critical cash application and back-office financial operations for a payroll services environment in West Henrietta, New York. This Long-term Contract position focuses on ensuring accurate transaction processing, timely reconciliations, and dependable reporting that help maintain strong client service and financial integrity. The ideal candidate is comfortable working across multiple datasets, meeting strict deadlines, and partnering with internal teams to resolve processing issues efficiently.

Responsibilities:
• Prepare and review recurring funding activity reports, ensuring invoice purchases, receivable activity, and reserve calculations are accurately aligned.
• Perform detailed reconciliations to confirm financial records are complete, traceable, and finalized within established deadlines.
• Create, validate, and organize spreadsheet-based files for system uploads and related operational processing.
• Enter and maintain invoice and transaction data with a high level of accuracy across platforms and supporting records.
• Coordinate cash movement activities, including wire and ACH-related processing, while adhering to banking cutoffs and timing requirements.
• Produce aging schedules, subsidiary reporting, and balancing support tied to payroll, invoicing, and accounting records.
• Investigate exceptions and discrepancies, working closely with relationship-focused partners to resolve issues and document outcomes clearly.
• Maintain audit-ready documentation, follow established procedures, and contribute ideas that improve efficiency and processing quality.

Qualifications:

• Associate’s degree in Accounting or comparable experience in a related financial operations role.
• Strong Microsoft Excel skills with the ability to work effectively across multiple files, datasets, and systems.
• Working knowledge of accounts receivable, accounts payable, cash application, payroll processing, or payroll tax-related activities.
• Proven accuracy in data entry, reconciliation, and financial reporting within deadline-driven environments.
• High attention to detail with strong organizational skills and the ability to manage multiple priorities at once.
• Effective communication skills and a collaborative approach to resolving operational issues across teams.
• Experience in factoring, payroll services, or broader financial operations is preferred.
• Familiarity with exception handling, compliance-focused procedures, and audit support practices is a plus.

Compensation

$21.00-$22.00 Hourly

About Us

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