Administrative Coordinator

We are looking for an Administrative Coordinator to support a high-volume early childhood education program serving children and families in Newark, New Jersey. This Contract position is fully onsite and plays an important role in keeping enrollment activities, records management, and front-office operations organized and accurate. The person in this role will work closely with Family Advocates, provide day-to-day administrative support, and help ensure families receive timely assistance in a well-organized office environment.

Responsibilities:
• Assist Family Advocates with parent intake activities by preparing documents, gathering required information, and supporting the enrollment process from start to finish.
• Maintain organized physical and electronic records, ensuring files are complete, current, and easy to retrieve when needed.
• Enter data into internal systems with a strong focus on accuracy, timeliness, and confidentiality.
• Answer incoming calls, respond to routine questions, and direct parents or visitors to the appropriate staff members.
• Coordinate calendars and scheduling needs as assigned by site supervisors to support daily office operations.
• Provide general administrative assistance such as preparing correspondence, tracking paperwork, and supporting team workflows.
• Welcome families and visitors in a courteous manner while helping create a welcoming and supportive onsite experience.
• Follow established office procedures and dress expectations while contributing to smooth Monday through Friday operations.

Qualifications:

• Previous experience in an administrative or office support role is required.
• Bilingual communication skills in English and Spanish or English and Creole are required.
• Bachelor’s degree in psychology, social services, or a related field is strongly preferred.
• Ability to manage files, data entry tasks, phone communication, and scheduling responsibilities efficiently.
• Strong organizational skills with close attention to detail and accuracy.
• Clear verbal and written communication skills with the ability to interact effectively with families and staff.
• Comfortable working in a fully onsite, business-casual environment with a supervisor-assigned weekday schedule.

Compensation

$16.00-$20.00 Hourly

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