Accounts Receivable Specialist

We are looking for a detail-oriented Accounts Receivable Specialist to join a Contract to hire assignment in Hayward, California. This role supports both finance and warehouse-related billing activities, with a balanced focus on receivables, payables, and project-based invoicing tied to materials and equipment usage. The ideal candidate is comfortable coordinating with customers and internal teams while maintaining accurate records in a fast-moving environment.

Responsibilities:

• Prepare and issue customer invoices for materials, equipment use, and warehouse-related services with a high level of accuracy.

• Process incoming payments, apply cash receipts correctly, and maintain up-to-date accounts receivable records.

• Support accounts payable activities by reviewing and entering vendor bills and assisting with payment workflows.

• Partner with warehouse and operations staff to track stored inventory and confirm billable charges tied to project activity.

• Monitor equipment storage and related fees, ensuring charges are recorded and invoiced in a timely manner.

• Follow up on outstanding balances, communicate with customers regarding payment status, and help resolve billing discrepancies.

• Maintain organized financial documentation and update transaction data in QuickBooks and Bill.com.

• Work closely with finance and operations teams to ensure invoicing, collections, and payment processing remain aligned and accurate.

Qualifications:

• Experience in accounts receivable, billing, and cash application activities.
• Working knowledge of accounts payable processes and vendor invoice handling.
• Proficiency with QuickBooks and Bill.com in a business accounting environment.
• Ability to manage collections and reconcile cash activity with strong attention to detail.
• Comfortable collaborating with customers, finance staff, and warehouse personnel.
• Strong organizational skills and the ability to prioritize work in a fast-paced setting.
• Clear written and verbal communication skills for handling billing and payment inquiries.

Compensation

$23.75-$27.50 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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