Project Coordinator

This is a part-time opportunity that can be done remotely during normal business hours (EST). This candidate will be responsible for end-to-end management of contracting processes supporting the Marketing and Professional Relations. This role focuses on the preparation, submission, tracking, and execution of contracts with healthcare professionals, vendors, and third-party partners.

This candidate will ensure all contracts are completed efficiently, compliantly, and in alignment with internal policies, while partnering cross-functionally with Legal, Compliance, Finance, and business stakeholders.

Key Responsibilities:

Contract Management & Execution

- Manage all Professional Relations contracts, including MSAs, SOWs, Statements of Agreement (SAs), amendments, and change orders

- Lead the contract lifecycle from intake through execution, ensuring accuracy, completeness, and compliance

- Collaborate with internal stakeholders to complete and validate contract intake requirements

- Submit contracts through internal systems for Legal, Compliance, and Procurement review

- Track contract status and proactively drive contracts to timely execution

Consulting & Advisory Contracting

- Manage consulting agreements for healthcare professionals, including advisory boards and consulting engagements

- Conduct fair market value (FMV) assessments based on role, expertise, and engagement scope

- Ensure completion and accuracy of required documentation (e.g., Needs Assessment Forms)

- Coordinate with vendors and internal teams to support contract execution and payment processing

- Maintain accurate tracking of all contracted engagements

Vendor & Third-Party Contracting

- Serve as primary point of contact between internal teams and external vendors for contracting activities

- Support negotiation and resolution of contract terms in partnership with Legal

- Ensure all contracts align with company policies and compliance requirements

Financial & Operational Support

- Manage purchase order (PO) creation and tracking to support all contracts

- Ensure timely reconciliation of contract-related expenses

- Maintain accurate documentation and reporting of contract activity

- Identify and implement process improvements to enhance efficiency and compliance

Qualifications:

Education:

Bachelor’s degree required

Experience:

- Experience in pharmaceutical or healthcare contracting, operations, or related function

- Strong experience managing contract lifecycle processes and working with Legal/Compliance teams

- Familiarity with enterprise systems for contract submission, tracking, and financial reconciliation

- Experience working with external vendors and managing multiple contracts simultaneously

Skills:

- Strong attention to detail and organizational skills

- Ability to manage multiple priorities and deadlines

- Excellent cross-functional collaboration and communication skills

- Proficiency in Excel, Smartsheet, and Microsoft Office tools

Compensation

About Us

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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