Accounts Payable Clerk

Our client in Hayward is seeking an experienced and detail-oriented Accounts Payable professional for a temp-to-hire opportunity. This role is ideal for someone who thrives in a high-volume environment, can manage full-cycle AP responsibilities, and takes pride in accuracy, organization, and strong vendor relationships. The ideal candidate will be comfortable working independently, resolving discrepancies proactively, and collaborating across departments to support smooth accounting operations.

• Manage full-cycle accounts payable processing in a high-volume environment
• Review, code, and process invoices for both inventory and non-inventory purchases
• Perform 3-way matching of purchase orders, receipts, and invoices
• Maintain vendor files, including onboarding documentation and ongoing account updates
• Communicate with vendors regarding payment status, discrepancies, and account questions
• Execute timely and accurate vendor payments, including checks, ACH, and other approved payment methods
• Reconcile vendor statements and proactively resolve invoice and payment discrepancies
• Process and review employee expense reports for accuracy and policy compliance
• Support month-end and year-end close activities related to accounts payable
• Assist with audit preparation by gathering and organizing AP documentation
• Maintain organized and accurate accounts payable files and records
• Partner with internal teams to resolve invoice issues and improve workflow efficiency
• Identify and recommend process improvements to strengthen AP operations
• Handle incoming and outgoing mail related to accounting and assist with office supply coordination
• Support ad hoc reporting and special projects as needed
• Ensure compliance with company policies, internal controls, and accounting procedures

Qualifications:

• 3+ years of accounts payable experience, including full-cycle AP processing
• Strong understanding of 3-way matching, reconciliations, and vendor management
• Ability to resolve discrepancies independently and manage competing priorities
• Experience processing employee expense reports and supporting audit requests
• Working knowledge of 1099s, W-9s, and vendor documentation requirements
• Proficiency in Microsoft Excel, including data management; pivot tables preferred
• Experience with ERP systems such as Sage, Deltek, TimberScan, or similar platforms
• Strong attention to detail, organization, and accountability
• Clear written and verbal communication skills
• Collaborative mindset with the ability to work effectively across teams

Compensation

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