Billing accountant and payroll coordinator

We are looking for a detail-oriented Billing Accountant and Payroll Coordinator to support payroll and billing operations for a growing organization in Oakland, California. This position is well suited for someone who can manage end-to-end payroll processing across multiple states while maintaining accuracy, compliance, and timely reporting. The role also contributes to billing-related activities and helps ensure employees and internal stakeholders receive dependable financial and payroll support.

Responsibilities:
• Administer complete payroll cycles for a workforce of roughly 101 to 500 employees, ensuring all payments are processed accurately and on schedule.
• Oversee payroll activity across multiple states, applying applicable wage, tax, and compliance requirements in each jurisdiction.
• Maintain and update employee payroll records, including earnings, deductions, tax information, and other pay-related changes.
• Use ADP Workforce Now to process payroll transactions, review data for accuracy, and resolve discrepancies before final submission.
• Coordinate with finance and internal teams on billing and payroll matters to support accurate accounting and reporting.
• Reconcile payroll data, investigate variances, and prepare documentation needed for audits, month-end close, and management review.
• Respond to payroll-related questions from employees and provide clear guidance on pay, deductions, and payroll timing.
• Support ongoing process improvements within payroll and billing operations, including operational changes that affect workflows or systems.

Qualifications:

• Proven experience managing full-cycle payroll processing in a detail-oriented business environment.
• Hands-on knowledge of multi-state payroll administration and related compliance considerations.
• Experience processing payroll for employee populations ranging from approximately 101 to 500 workers.
• Proficiency with ADP Workforce Now and confidence navigating payroll systems and reports.
• Strong understanding of payroll calculations, deductions, taxes, and recordkeeping standards.
• High level of accuracy, organization, and discretion when handling confidential employee and financial information.
• Ability to prioritize deadlines, resolve discrepancies efficiently, and communicate effectively with internal stakeholders.

Compensation

$75,000.00-$85,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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