Executive Administrative Assistant

Job Summary

The Executive Administrative Assistant provides high-level support to executive leadership by managing daily operations, coordinating schedules, and handling a wide range of administrative and executive support tasks. This role requires strong organizational skills, the ability to handle multiple priorities, and a proactive approach to problem-solving. The ideal candidate will demonstrate professionalism, discretion, and exceptional communication skills, acting as a key liaison between executives, internal teams, and external partners.

Responsibilities

• Manage and maintain executive schedules, including coordinating meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, emails, LinkedIn messages, reports, presentations, and other documents as needed.
• Serve as a point of contact for internal and external communications, including handling sensitive and confidential information.
• Organize and prioritize incoming information and requests, ensuring executives are informed and prepared.
• Assist with special projects, research, and data analysis to support executive decision-making.
• Maintain filing systems and records, ensuring information is easily accessible and up-to-date.
• Coordinate and plan events, meetings, and conferences, including logistics and catering arrangements.
• Perform additional administrative tasks as needed to support the smooth functioning of executive operations.

Qualifications

• 3+ years of proven experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting executive-level management.
• Exceptional organizational and time-management skills with the ability to prioritize and handle multiple tasks simultaneously.
• Strong verbal and written communication skills with attention to detail.
• High level of integrity and discretion in handling confidential information.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace, and other office management tools.
• Ability to work independently and as part of a team, demonstrating a proactive approach to problem-solving.
• A positive attitude, adaptability, and a commitment to supporting executive leadership.
• Experience using task/project management tools such as ClickUp or Asana.

About Us

Ideal Candidate Requirements for All Open Positions:

• Must reside within the United States and be eligible to work in the United States.
• Be available 20+ hours a week between 8 AM - 5 PM (applicant's local time).
• Have reliable internet service and a personal desktop/laptop computer with a webcam and microphone.
• Understand this is a part-time, fully remote, 1099 Independent Contractor opportunity.
• Align with company values of Authentic Connection, Selfless Service, and Intentional Growth.
• Be unapologetically patriotic. (Military affiliation is NOT required.)
• Is willing to invest in building relationships and creating community with team members.
• Is willing to commit to and participate in VAUSA® Success Coaching weekly.
• Provide strong references.