Event Coordinator

We are looking for a detail-oriented Event Coordinator to support daily meeting and event operations across multiple conference spaces in Miramar, Florida. This Long-term Contract position is ideal for someone who is comfortable working in a fast-paced, hospitality-focused environment and can balance scheduling, room readiness, and on-site coordination with professionalism. The right candidate will bring strong communication, sound judgment, and the ability to adapt quickly when priorities or space needs change.

Responsibilities:
• Oversee the daily scheduling of meetings and events across numerous conference rooms by maintaining accurate calendars and confirming booking activity in Outlook.
• Respond to incoming room requests, monitor reservation status, and follow up with organizers to secure complete and timely meeting details.
• Coordinate room preparation timelines to ensure each space is arranged according to event needs before attendees arrive.
• Partner with facilities or onsite support staff to adjust furniture layouts and make sure room configurations align with meeting requirements.
• Help prepare refreshment or beverage stations and support general event readiness for internal meetings and hosted gatherings.
• Reassign or reorganize room bookings when scheduling conflicts or space limitations arise, using sound judgment to minimize disruption.
• Track and manage equipment used for room changes and meeting support, ensuring items are available and returned appropriately.
• Assist mailroom and facilities teams with additional operational tasks as needed to support smooth day-to-day workplace functions.

Qualifications:

• Proficiency with Microsoft Office, including Outlook for calendar coordination and meeting scheduling.
• Strong organizational skills with the ability to manage multiple priorities and deadlines throughout the day.
• Effective verbal and written communication skills for working with employees, guests, and internal support teams.
• Comfort working in a busy onsite environment where plans may shift quickly and problem-solving is essential.
• Ability to perform physical tasks such as walking, standing, bending, reaching, and moving tables, chairs, or other furnishings.
• Capability to lift, push, pull, or carry items weighing up to 56 pounds as part of room setup and reconfiguration duties.
• Prior hospitality or event support experience is preferred, though not required.

Compensation

$19.00-$19.00 Hourly

About Us

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