Senior Administrative Coordinator

Senior Administrative Coordinator

About the Role

We are seeking a highly organized and proactive Senior Administrative Coordinator to serve as a key operational partner supporting department leadership, faculty, staff, and stakeholders. This role is ideal for a resourceful professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in creating efficient processes that support organizational success.

As the central hub of department operations, you will play a critical role in budget administration, event coordination, project management, faculty support, student engagement, and cross-functional collaboration. This position offers the opportunity to work closely with senior leadership while making a visible impact on daily operations and long-term initiatives.

What You'll Do

Operational & Administrative Leadership

• Serve as the primary administrative resource for department operations, ensuring efficient workflows and seamless day-to-day functionality.
• Anticipate challenges, identify solutions, and proactively improve processes to enhance productivity and service delivery.
• Act as the main point of contact for internal and external stakeholders, visitors, vendors, and community partners.
• Manage office resources, equipment, technology, facilities, and departmental communications.

Budget & Financial Administration

• Partner with leadership to support budget planning, monitoring, and resource allocation.
• Track expenses, reconcile accounts, process invoices, reimbursements, purchasing transactions, and travel expenses.
• Maintain accurate financial records and ensure compliance with organizational policies and procedures.
• Prepare reports and provide budget insights to support informed decision-making.

Event & Project Coordination

• Lead the planning and execution of meetings, workshops, conferences, guest speaker events, and special programs.
• Coordinate schedules, logistics, communications, hospitality, budgets, and vendor relationships.
• Serve as the primary liaison for event participants, speakers, and stakeholders.
• Support marketing and promotional efforts to maximize participation and engagement.

Recruitment & Talent Support

• Coordinate recruitment activities, including job postings, scheduling interviews, candidate communications, and onboarding support.
• Assist with faculty and staff hiring processes, promotions, and departmental orientation programs.
• Support leadership throughout recruitment and personnel-related initiatives.

Student & Staff Supervision

• Recruit, train, schedule, and supervise student workers and support staff.
• Monitor performance, approve time records, and provide ongoing coaching and guidance.
• Foster a positive and productive team environment.

Records Management & Compliance

• Maintain confidential records and departmental documentation with a high degree of accuracy and discretion.
• Support reporting, assessment, accreditation, and compliance initiatives.
• Manage databases, departmental files, websites, and operational records.

Qualifications:

What We're Looking For

• Bachelor's degree or equivalent combination of education and experience.
• 4+ years of progressively responsible administrative, operational, or program coordination experience.
• Strong experience supporting senior leaders, managing projects, coordinating events, and handling complex administrative functions.
• Excellent organizational skills with the ability to prioritize multiple deadlines and competing priorities.
• Strong written and verbal communication skills with a customer-service mindset.
• Proficiency in Microsoft Office Suite and business technology systems.
• Experience with budget tracking, scheduling, records management, and stakeholder coordination.
• Ability to maintain confidentiality and exercise sound judgment in a professional environment.

Compensation

About Us

TalentMatch^®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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