Office Manager

We are looking for an organized Office Manager to support daily administrative and financial operations. This contract-to-permanent opportunity is ideal for someone who can balance office coordination with accounts payable tasks while keeping workflows accurate and efficient. The role calls for a proactive, detail-oriented individual who is comfortable managing routine business functions, assisting with project setup, and helping maintain a well-run office environment.

Responsibilities:
• Process vendor invoices, prepare payment information, and help coordinate weekly disbursements with accuracy and timeliness.
• Review and record monthly statements from major suppliers, ensuring charges are entered correctly and reconciled against supporting documentation.
• Create and maintain records for newly awarded jobs in the company system so project information is organized from the start.
• Handle incoming mail, sort correspondence, and distribute documents to the appropriate team members promptly.
• Monitor office inventory levels and purchase workplace supplies to keep day-to-day operations running smoothly.
• Perform routine statement reconciliation and investigate minor discrepancies to support accurate financial records.
• Provide front-office and general administrative support, including assisting with receptionist-related duties as needed.
• Support document organization efforts related to paperless recordkeeping as part of ongoing office processes.

Qualifications:

• Experience in office administration, office management, or a similar business support role.
• Working knowledge of accounts payable processes, including invoice entry, payment coordination, and statement review.
• Ability to manage office supply ordering and maintain appropriate inventory levels.
• Strong organizational skills with attention to detail in both administrative and financial tasks.
• Comfortable handling mail distribution, front-desk support, and other general office responsibilities.
• Proficiency with basic business software and data entry systems.
• Clear communication skills and the ability to work effectively with internal staff and external vendors.

Compensation

$25.65-$29.70 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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