Facilities Assistant

We are looking for an experienced and service-focused Facilities Assistant to support daily office operations. This Contract position blends reception support with hands-on facilities coordination, making it ideal for someone who enjoys variety, stays organized, and communicates well with employees, visitors, and vendors. The role requires a detail-oriented approach, strong follow-through, and the ability to manage administrative and operational tasks in a fast-paced hospitality-oriented environment.

Responsibilities:

• Support both front desk operations and facilities coordination, balancing visitor-facing responsibilities with day-to-day workplace support tasks.

• Partner with internal teams to organize storage requests and identify practical solutions for both immediate and ongoing space needs.

• Research service providers and assist with purchasing activities for building maintenance and workplace support needs.

• Respond to routine service requests, including furniture issues, minor office upkeep, and general cleaning-related concerns.

• Monitor workplace supplies and shared equipment, helping ensure health, safety, and sanitation items remain stocked and available.

• Create purchase requests, process order-related documentation, and confirm receipt of goods and services as needed.

• Maintain department records and organized filing systems for facilities documentation and operational tracking.

• Help coordinate front desk coverage, receive and distribute incoming mail and packages, and work with contractors or security staff as needed.

• Prepare workstations and common areas for new arrivals, including setup of seating, equipment, and identification materials.

• Assist with meeting and event logistics by arranging rooms, coordinating vendor support, and sharing facility-related notices that may affect employees.

Qualifications:

• Experience in facilities support, office coordination, reception, or a similar customer-facing administrative role.
• Ability to manage purchase orders, invoices, and service requests with strong attention to detail and accuracy.
• Proficiency with Microsoft Office Suite and comfort using tools for scheduling, tracking, and coordination such as Airtable or Smartsheet.
• Strong interpersonal skills with the professionalism to interact confidently across all levels of an organization.
• Experience coordinating meetings, conference rooms, or workplace events in a fast-moving office environment.
• Ability to track inventory, maintain supply levels, and support smooth day-to-day office operations.
• Comfortable working with vendors, contractors, and building service providers while managing multiple priorities.
• Strong organizational and time management skills, with the flexibility to handle a broad range of front desk and facilities tasks.

Compensation

$19.79-$22.91 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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