Executive Assistant

We are looking for an organized and proactive Executive Assistant to support senior leadership at a nonprofit organization in Los Angeles, California. This Contract position requires someone who can manage competing priorities, maintain smooth daily operations, and provide dependable administrative support in a fast-paced environment. The ideal candidate brings strong judgment, attention to detail, and the ability to coordinate schedules, travel, and meetings effectively.

Responsibilities:
• Manage complex executive calendars, schedule appointments, and resolve conflicts to keep leadership priorities on track.
• Arrange business travel, including itineraries, transportation, lodging, and related logistics for executive team members.
• Coordinate meeting details from planning through follow-up, including preparing agendas, confirming attendees, and organizing materials.
• Serve as a key administrative partner to executives by monitoring deadlines, tracking action items, and supporting day-to-day operations.
• Communicate with internal and external stakeholders in a clear and detail-focused manner on behalf of leadership.
• Prepare correspondence, reports, and presentation materials while ensuring accuracy and timely delivery.
• Maintain organized records and documentation to support efficient access to important information.
• Assist with special projects and operational tasks as needed to help the leadership team function effectively.

Qualifications:

• Demonstrated experience providing administrative support to executives or senior leaders.
• Strong ability to manage calendars and coordinate multiple scheduling priorities with accuracy.
• Proven experience arranging travel and handling detailed itineraries for business purposes.
• Ability to organize executive meetings and manage logistics with a high level of professionalism.
• Excellent written and verbal communication skills.
• Strong organizational skills with close attention to detail and follow-through.
• Proficiency with standard office software and digital scheduling tools.

Compensation

$28.50-$30.00 Hourly

About Us

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