Facilities Assistant

We are looking for a Facilities Assistant Receptionist to support front desk operations and workplace services in Renton, Washington. This long-term contract position is ideal for someone who enjoys helping employees, visitors, and vendors while keeping daily office activity organized and efficient. The role combines reception support, coordination of facilities requests, and administrative assistance in a fast-paced on-site environment. You will serve as a key point of contact for guests and internal teams, helping ensure the office runs smoothly each day.

Responsibilities:

• Welcome employees, visitors, and vendors at the front desk and provide a positive first impression for the office.

• Answer incoming calls, respond to routine questions, and direct inquiries to the appropriate departments or contacts.

• Assist with meeting support by helping coordinate room logistics, guiding guests, and managing lunch delivery details when needed.

• Handle facilities service requests by documenting issues, entering work orders into the designated system, and escalating items based on urgency and established procedures.

• Provide basic guidance for security-related needs, including directing individuals to the proper process for badge support.

• Sort and distribute light mail and assist with other day-to-day administrative tasks that support office operations.

• Help visitors and staff locate meeting spaces, restrooms, and other office areas to ensure a smooth on-site experience.

• Maintain accurate schedules, communicate clearly with frequent office users, and build positive working relationships across teams.

• Support coverage needs for occasional early morning shifts when business demands or team absences require flexibility.

Qualifications:

• Prior experience in reception, front desk coordination, customer service, or facilities support.
• Strong verbal and written communication skills with a detail-oriented and service-oriented approach.
• Ability to manage a multi-line phone system and handle inbound calls efficiently.
• Experience tracking or coordinating work orders, service requests, or office support tasks.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams.
• Strong attention to detail and the ability to stay organized while handling multiple priorities.
• Comfortable working on-site in an office setting and interacting with employees, vendors, and leadership.
• Availability to work part-time hours Monday through Friday, with flexibility for occasional schedule adjustments.

Compensation

$21.00-$22.00 Hourly

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