Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support grant-related payment activity for a non-profit organization in Los Angeles, California. This Contract position focuses on invoice review, financial tracking, and accurate recording of funding requests while helping maintain compliance with grant and accounting standards. The ideal candidate brings strong attention to detail, sound judgment in reviewing financial documentation, and the ability to communicate clearly with both internal teams and external partners.

Responsibilities:
• Manage the full review and processing cycle for grantee invoices and funding requests, ensuring submissions are complete, timely, and properly documented.
• Record payment and reimbursement activity in the general ledger with accurate coding across funding sources, accounts, functions, and program categories.
• Monitor monthly grantee spending against approved budgets and escalate discrepancies, missing support, or compliance concerns to the appropriate stakeholders.
• Maintain detailed tracking files and reporting tools to capture expenditures, billing activity, budget usage, and other contract-level financial data.
• Examine supporting documentation to confirm that requested costs are allowable, accurate, and aligned with funding requirements.
• Review cost allocation methodologies and financial reports to verify reasonableness and consistency in expense distribution.
• Prepare, update, and analyze grantee financial records to support expenditure oversight and informed decision-making.
• Contribute to internal control practices, grants management procedures, and financial compliance efforts while providing backup support to the Compliance Analyst as needed.
• Assist grantees by answering questions, sharing guidance on financial documentation, and identifying requested budget revisions or contract changes.

Qualifications:

• Experience in accounts payable functions, including invoice processing, account coding, and payment support activities.
• Working knowledge of grant administration, fund accounting, and oversight of restricted funding from federal and non-federal sources.
• Familiarity with applicable funding regulations and the ability to interpret and apply compliance requirements in daily work.
• Proficiency with Microsoft Office applications, especially Excel, Word, Outlook, PowerPoint, and Access.
• Strong analytical skills with the ability to review financial records, assess budget activity, and identify irregularities or deficiencies.
• Excellent attention to detail and a quality-focused approach when examining invoices and supporting documents.
• Ability to manage multiple priorities, coordinate with diverse stakeholders, and explain financial information to non-financial audiences.
• Experience supporting payment processes such as ACH transactions and check runs is preferred.

Compensation

$22.16-$25.66 Hourly

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