Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadership in San Francisco, California in a contract-to-permanent role. This position is ideal for someone who brings strong judgment, stays composed in a fast-moving environment, and can manage competing priorities with precision. The successful candidate will play a central role in keeping executive operations organized through proactive planning, communication, and high-level administrative support.

Responsibilities:

• Manage executive calendars with a strategic approach, ensuring time is allocated according to shifting business needs and leadership priorities.

• Coordinate domestic and international travel arrangements, including itineraries, logistics, and related planning details for smooth execution.

• Organize meetings from start to finish by preparing materials, confirming logistics, documenting discussions, and tracking follow-up items.

• Build productive working relationships with internal partners and external contacts to improve communication flow and support cross-functional alignment.

• Take ownership of administrative projects and day-to-day support tasks, driving timely completion and maintaining accountability on key deliverables.

• Prepare briefing documents, agendas, summaries, and other executive-ready materials to support meetings, presentations, and commitments.

• Consolidate complex information into clear, concise executive summaries that help leaders review priorities and make informed decisions.

Qualifications:

• 8+ years of experience in executive support, with substantial experience assisting C-level or senior executives.

• Demonstrated expertise in complex calendar management, executive meeting coordination, and travel planning.

• Proven ability to manage domestic and global travel logistics with careful attention to timing, accuracy, and changing conditions.

• Strong organizational and problem-solving skills, with the ability to work independently and prioritize effectively under pressure.

• Excellent written and verbal communication skills, including the ability to prepare high-quality materials for executive audiences.

• High level of discretion and sound judgment when handling sensitive or confidential information.

• Detail-oriented approach with the flexibility to adapt quickly in a fast-paced business environment.

** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013451495**

Compensation

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­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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