HR Specialist

We are looking for an HR Specialist to support core human resources activities for a Long-term Contract position based in San Jose, California. This role focuses on maintaining organized employee records, assisting with onboarding coordination, and providing day-to-day administrative support to the HR team. The ideal candidate brings strong attention to detail, comfort working with HR systems, and the ability to handle sensitive information with professionalism.

Responsibilities:
• Maintain accurate personnel files by organizing, reviewing, and processing HR documents in both paper and digital formats.
• Support onboarding activities by preparing employment paperwork, coordinating new employee documentation, and assisting the HR generalist with employee setup tasks.
• Enter and update employee information in HRIS platforms to help ensure records remain complete and current.
• Assist with routine HR administrative functions, including document tracking, filing, and responding to internal requests for support.
• Help uphold confidentiality standards when handling employee information and regulated records.
• Contribute to employee relations support by routing questions appropriately and assisting with administrative follow-up tasks.
• Monitor HR documentation for completeness and escalate missing or inconsistent information when needed.

Qualifications:

• Experience supporting human resources administration in a detail-focused office environment.
• Working knowledge of HRIS systems and the ability to maintain accurate employee data.
• Familiarity with onboarding processes and documentation requirements for new staff.
• Ability to organize large volumes of records while maintaining a high level of accuracy.
• Understanding of employee relations support practices and appropriate handling of sensitive matters.
• Experience working with confidential information in a regulated environment, including HIPAA-related standards.
• Strong communication, time management, and administrative coordination skills.

Compensation

$23.75-$27.50 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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