Office Assistant

We are looking for a dependable Office Assistant to support daily front desk and workplace operations for a Contract position based in San Diego, California. This role serves as a key point of contact for visitors, helps maintain an organized and welcoming office environment, and ensures routine administrative and facility-related tasks are handled efficiently. The ideal candidate is detail oriented, attentive to detail, and comfortable balancing reception responsibilities with general office coordination.

Responsibilities:
• Welcome guests courteously, provide clear safety and site information, and ensure each visitor is properly signed in and issued the appropriate badge.
• Manage front desk coverage during regular weekday business hours while maintaining an orderly reception workspace and following desk organization standards.
• Monitor expected arrivals, coordinate with internal contacts regarding visitor attendance, and direct guests to the appropriate host or meeting location.
• Oversee meeting rooms throughout the day by straightening furniture, removing leftover materials, clearing writing surfaces, and maintaining a presentation-ready appearance.
• Keep the reception lounge and shared office spaces neat by aligning seating, organizing reading materials, removing waste promptly, and addressing spills or visible issues quickly.
• Conduct routine inspections of common areas, complete daily facility check records, and escalate building or maintenance concerns to the appropriate support contacts.
• Handle incoming mail, packages, and office deliveries while assisting with access badge distribution and other front office support tasks as needed.
• Restock office and copy areas, refill paper and basic supplies at the start of the day, and support upkeep of coffee stations and snack areas.
• Report equipment malfunctions, cleaning concerns, security incidents, or building system issues promptly and coordinate service requests with the designated facilities contact.
• Assist with vendor or food delivery arrivals so scheduled workplace services can be set up smoothly and on time.

Qualifications:

• Prior experience in a receptionist, front desk, office assistant, or administrative support role.
• Strong verbal communication skills with the ability to interact professionally with visitors, staff, and service providers.
• Ability to manage inbound calls, greet guests, and handle clerical tasks with accuracy and professionalism.
• Comfortable performing document handling tasks such as scanning, filing, and general administrative support.
• Proven ability to maintain organized shared spaces and manage multiple responsibilities throughout the day.
• Basic understanding of office equipment, including copiers and other common workplace devices.
• Reliable time management skills and the ability to work independently during scheduled weekday coverage.
• Detail-oriented approach to workplace standards, safety procedures, and visitor recordkeeping.

Compensation

$21.00-$23.00 Hourly

About Us

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