Payroll Specialist

A growing healthcare organization in Carlsbad is seeking an experienced Payroll Specialist to manage payroll operations for a multi-site workforce. This role will be responsible for ensuring employees are paid accurately and on time while maintaining compliance with federal, state, and healthcare industry payroll regulations. The ideal candidate has strong payroll processing experience, exceptional attention to detail, and the ability to work collaboratively with Human Resources, Finance, and department leadership.

Responsibilities

Payroll Administration

• Process biweekly payroll for hourly, salaried, and shift-based employees
• Audit timesheets, shift differentials, overtime, and leave balances
• Maintain payroll records and employee earnings information
• Process payroll adjustments, bonuses, retroactive payments, and deductions
• Reconcile payroll reports and identify discrepancies before payroll submission

Compliance & Reporting

• Ensure compliance with wage and hour laws, payroll tax regulations, and company policies
• Assist with payroll tax reporting and year-end processing activities
• Support internal and external payroll audits
• Maintain confidentiality of payroll and employee information

Employee Support

• Respond to employee payroll inquiries professionally and promptly
• Partner with HR regarding new hires, terminations, and employee status changes
• Assist with payroll-related reporting and analytics requests

Qualifications:

• 3+ years of payroll processing experience
• Healthcare, medical group, or multi-location payroll experience preferred
• Experience with ADP Workforce Now, UKG, Workday, or Paycom preferred
• Strong Excel skills including lookups and reporting functions
• Knowledge of California payroll regulations
• CPP certification is a plus

Compensation

About Us

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