Office Administrator & Payroll Coordinator

A growing professional services company in Carlsbad is hiring an Office Administrator & Payroll Coordinator to oversee office operations while supporting payroll processing and employee administration. This position plays a vital role in ensuring the smooth day-to-day operation of the office while maintaining accurate payroll records and employee documentation.

The ideal candidate is a proactive professional who enjoys wearing multiple hats and can confidently support both administrative and payroll functions.

Responsibilities

Payroll Administration

• Process biweekly payroll for hourly and salaried employees
• Review timesheets and payroll-related documentation for accuracy
• Maintain payroll records and employee information
• Coordinate payroll changes, deductions, and employee updates
• Respond to payroll-related questions from employees
• Assist with payroll reporting and compliance documentation

Office Administration

• Manage front office operations and office supply inventory
• Coordinate vendor relationships and service providers
• Support onboarding and employee paperwork administration
• Maintain company records, files, and operational documentation
• Assist leadership with scheduling, reporting, and project coordination
• Handle incoming calls, correspondence, and general office support

Qualifications:

• 3+ years of office administration experience required
• 1+ year of payroll processing experience preferred
• Experience with ADP, Paychex, Paylocity, UKG, or similar payroll systems preferred
• Strong Microsoft Office Suite skills, particularly Excel
• Excellent organizational and communication abilities
• Ability to maintain confidentiality and manage sensitive information

Compensation

About Us

TalentMatch^®

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