Payroll/HR Specialist

We are seeking an experienced Payroll Specialist to support our growing organization during a company merger. This role will be responsible for processing payroll, auditing employee time records, and ensuring compliance with California payroll regulations. The position is initially part-time but may transition into a full-time opportunity based on business needs.

The ideal candidate will have hands-on experience with ADP, strong knowledge of California wage and hour laws, and the ability to independently manage payroll processes with accuracy and attention to detail.

Key Responsibilities

• Process bi-weekly payroll for approximately 40 employees.
• Review and audit employee timecards for accuracy prior to payroll processing.
• Verify regular, overtime, and special earnings calculations within ADP.
• Maintain payroll records and employee payroll-related documentation.
• Process payroll deductions including 401(k), insurance benefits, dependent care, and cafeteria plan deductions.
• Monitor and audit vacation, sick leave, and PTO accrual balances.
• Assist with employee payroll inquiries and resolve payroll discrepancies.
• Coordinate with ADP support regarding payroll-related issues and system questions.
• Support annual payroll activities, including W-2 processing and distribution.
• Ensure compliance with federal, state, and California payroll regulations.
• Review payroll reports and assist management with payroll-related audits and reporting.
• Work collaboratively with HR and Accounting to ensure payroll accuracy.

Qualifications

• 3+ years of payroll processing experience.
• Experience processing payroll for California non-exempt and exempt employees.
• Strong working knowledge of California labor laws and wage-and-hour requirements.
• Hands-on experience using ADP Workforce Now or related ADP payroll platforms.
• Experience auditing timecards and payroll data.
• Understanding of payroll deductions, benefits administration, and 401(k) contributions.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive employee information.
• Excellent organizational and communication skills.

Qualifications:

Experience supporting multi-state payroll environments.

Prior experience during mergers, acquisitions, or organizational transitions.

Familiarity with payroll compliance reporting and year-end payroll processes.

ADP Payroll Processing experience

California Labor Law Knowledge

Experience with Exempt & Non-Exempt Payroll Administration

Compensation

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