Part-Time Administrative & Financial Coordinator

Higher Education Institution | 20 Hours per Week

Our client, a well-respected higher education institution, is seeking a highly organized and detail-oriented Administrative & Financial Coordinator to provide critical departmental support during a leave of absence. This is an excellent opportunity for a professional who enjoys balancing administrative operations, financial coordination, procurement activities, and stakeholder support within a collaborative academic environment.

The selected candidate will serve as a key resource for departmental operations, helping ensure continuity of business processes, financial compliance, and administrative efficiency. This role requires strong experience with Workday, financial reconciliations, budgeting, procurement, and invoice processing, along with the ability to work independently while supporting multiple priorities.

Key Responsibilities

Financial Administration & Reconciliations

• Perform regular Workday reconciliations to ensure financial accuracy and compliance.
• Monitor departmental budgets and assist with budget tracking, forecasting, and reporting activities.
• Review and reconcile financial transactions, account balances, and departmental expenditures.
• Generate reports and assist leadership with financial data analysis as needed.

Accounts Payable & Expense Management

• Process and track invoices for payment in accordance with institutional policies and procedures.
• Review and process employee expense reports for accuracy and compliance.
• Coordinate with vendors, internal departments, and finance teams to resolve payment discrepancies.
• Maintain accurate financial documentation and records.

Procurement & Purchasing Support

• Support procurement and purchasing activities, including requisition preparation and purchase order processing.
• Coordinate with vendors regarding quotes, pricing, orders, and delivery schedules.
• Ensure procurement activities comply with organizational policies and budget requirements.
• Track purchases and maintain procurement records.

Administrative Operations

• Maintain office supply inventory and coordinate replenishment to support departmental operations.
• Provide general administrative support, including document management, scheduling assistance, and records maintenance.
• Assist with special projects and departmental initiatives as assigned.
• Serve as a resource for internal stakeholders regarding administrative and financial processes.

Student Worker Coordination

• Support recruitment efforts for student workers.
• Assist with onboarding, scheduling, and administrative coordination of student employees.
• Maintain documentation and records related to student worker employment.

Qualifications:

Qualifications

• Bachelor's degree preferred.
• Minimum 3+ years of administrative, financial, procurement, or business operations experience.
• Demonstrated experience performing Workday reconciliations.
• Strong understanding of budgeting, expense management, invoice processing, and procurement functions.
• Experience supporting accounts payable and financial administration processes.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.

Position Details

• Part-Time: Approximately 20 hours per week
• Assignment Type: Temporary Leave Coverage
• Industry: Higher Education
• Schedule: Flexible part-time schedule based on departmental needs

Compensation

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