Facilities Coordinator 3 (5-7 years)

We are looking for a detail-oriented Facilities Coordinator to support daily site operations and help maintain a safe, efficient workplace in New York, New York. This Long-term Contract position will focus on coordinating maintenance activity, managing service providers, and handling administrative tasks that keep facility services running smoothly. The ideal candidate brings strong organizational skills, sound judgment, and the ability to balance multiple priorities in a fast-paced environment.

Responsibilities:
• Coordinate preventive maintenance and repair activities for building systems, including mechanical, electrical, and plumbing needs, while helping ensure the facility remains fully operational.
• Monitor the work of janitorial, landscaping, security, and other third-party providers to confirm services are delivered on schedule and meet expected standards.
• Maintain organized facility documentation such as compliance records, service agreements, work orders, and other operational files.
• Provide day-to-day administrative assistance to the facilities function, including scheduling, purchase support, invoice or budget tracking, and general clerical coordination.
• Help uphold workplace safety by supporting compliance efforts, contributing to emergency preparedness activities, and reinforcing established health and occupational procedures.
• Assist with workspace planning by coordinating office moves, tracking seating or layout needs, and supporting reconfiguration of internal areas.
• Serve as a point of contact between employees and outside service partners for requests related to catering, parking, cleaning, and security support.
• Track inventory levels for facility-related supplies and place replenishment orders to avoid shortages of essential materials.

Qualifications:

• High school diploma required; an associate degree or higher in facilities management, business, or a related discipline is preferred.
• 5-7 years of experience in facilities coordination, office operations, or a similar support role.
• Strong communication and interpersonal skills with the ability to work effectively with staff, vendors, and service providers.
• Working knowledge of building infrastructure, including basic mechanical, electrical, and plumbing systems.
• Demonstrated ability to organize competing tasks, manage schedules, and respond to operational priorities efficiently.
• Familiarity with procurement activities, budget monitoring, and administrative recordkeeping.
• Proficiency with Microsoft Office applications and facility management software tools.
• Understanding of safety practices, compliance expectations, and standard workplace procedures.

Compensation

$28.00-$35.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.