Office Services Associate

We are looking for a dependable Office Services Associate to support day-to-day back-office operations for a client site in Santa Monica, California. This is a Long-term Contract position for someone who is comfortable in a fast-paced setting, can remain on their feet for extended periods, and takes pride in delivering accurate, timely service. The role includes copy, mail, scanning, and general office support while maintaining a high standard of professionalism, organization, and client care.

Responsibilities:
• Manage incoming office service requests by reviewing job instructions, confirming required details, and documenting work accurately before production begins.
• Complete copy, print, scan, and mail assignments in both physical and digital formats while following established service standards and turnaround expectations.
• Organize daily workload to ensure urgent requests are handled appropriately and completed within committed deadlines.
• Monitor output for accuracy and presentation quality, and perform checks on completed work to maintain consistent service excellence.
• Communicate proactively with supervisors or client contacts regarding request status, timing concerns, or clarification needed to avoid delays.
• Resolve routine equipment issues and replenish paper, toner, and related supplies to keep machines operating efficiently.
• Handle confidential materials with discretion and follow site policies and operational procedures at all times.
• Support additional front-of-office or hospitality-related tasks, including reception or audio/visual assistance, as business needs require.

Qualifications:

• High school diploma or equivalent required.
• At least 1 year of office services, copy center, mailroom, or similar administrative support experience in a detail-focused environment is preferred.
• Ability to print and process documents from Microsoft Office and Adobe file formats.
• Strong customer service and communication skills with the ability to work effectively with clients and internal teams.
• Proven ability to stay organized, manage multiple priorities, and meet deadlines in a high-volume setting.
• Comfortable standing for long periods and regularly lifting materials weighing up to 50 pounds.
• Ability to handle sensitive information with care and exercise sound judgment when issues need escalation.
• Dependable team player with a positive attitude, solid attention to detail, and basic troubleshooting ability for office equipment.

Compensation

$19.95-$21.00 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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