Corporate Compliance Administrator

Overview:

We are seeking a highly organized and detail-oriented Corporate Governance & Compliance Administrator to serve as a centralized support resource across multiple business functions, including legal, insurance, corporate records, and regulatory compliance. This role works closely with senior leadership to ensure the accurate administration, control, and maintenance of corporate documents, contracts, and registrations, as well as the management of a secure transactional data room

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Key Responsibilities:

• Maintain and organize corporate books and records, including entity registrations, tax documentation, governance documents (e.g., charters, bylaws), and leadership records
• Manage and update the company’s transactional data room, ensuring accuracy, completeness, and proper document retention
• Support legal and compliance efforts by coordinating document preparation, submission, and tracking for regulatory and internal requirements
• Collaborate with internal teams and external partners, including legal counsel, insurance brokers, and regulatory agencies
• Assist with insurance administration, including policy renewals, claims processing, and certificates of insurance
• Coordinate with external legal counsel on documentation, communications, and invoice review/processing
• Prepare, categorize, index, and archive company documentation, including contracts, policies, and procedural materials
• Respond to document and data requests with accuracy, timeliness, and attention to compliance standards
• Track and maintain key compliance-related items, including sanctioned parties lists, legal entity updates, and global regulatory requirements (e.g., GDPR)
• Support financial and compliance reporting processes, including maintaining distribution lists and documentation records
• Assist with obtaining signatures and executing documents via digital tools (e.g., Adobe Acrobat)
• Handle ad hoc administrative and research requests as needed

Qualifications:

Qualifications:

• Bachelor’s degree required
• Minimum of 5 years of experience in corporate governance, legal administration, compliance, or a related field
• Strong organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment
• Proven ability to handle sensitive and confidential information with integrity
• Excellent written and verbal communication skills, especially in high-pressure situations
• Experience working with large-volume document management systems and data rooms in a corporate or multinational environment
• Familiarity with insurance processes, including claims and policy administration
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, Smartsheet, and document management platforms (e.g., Datasite, Dropbox)
• Strong attention to detail and commitment to accuracy and completeness

What You’ll Bring:

• A proactive mindset with strong problem-solving skills
• Ability to work cross-functionally with diverse teams and stakeholders
• A high level of accountability and follow-through
• Adaptability to evolving business needs and priorities

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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